why should I hire a virtual assistant

Entrepreneurs can be stubborn at times. Even though they are a risk- takers by nature, they hesitate to relinquish a measure of control to other people.

It’s not for lack of trust, but they prefer to have things done their way without having to worry about making unnecessary mistakes. In the end, they become overwhelmed and unproductive. If this is how you feel, hiring a Virtual Assistant could be the best solution for your business.

Unsure? Ask yourself these questions:

  • Are key tasks and responsibilities overlapping?
  • Do you feel overburdened by your current workload?
  • Does it seem like 24 hours a day isn’t enough because you don’t get enough things done?
  • Have you been missing out on opportunities because of lack of time?
  • Do you wish you could spend more time with your family?
  • Are you putting on weight because of lack of exercise and poor eating habits?
  • Are you stressed out?
  • Do you lack sleep?
  • Are you growing your bank account?
  • Are you moving the needle in productivity?

If these questions resonate deeply, it’s time for you to adapt a new course of action and hire a Virtual Assistant for your business.

Why Should I Hire a Virtual Assistant?

There are many ways a Virtual Assistant can help your business grow and reach the next level:

1. Reduce Cost of Business

The cost of hiring a Virtual Assistant is significantly lower than hiring a full- time employee. This is because a VA is more of contracted than hired.

VA’s are generally self-employed; they are proprietors of a virtual assistance business. Thus, you only pay them for services rendered. They are not entitled to receive the standard benefits of a full- time employee.

Because they work from a remote location, you also save up on rental space, power and Internet charges.

2. Increase Productivity

Do you find yourself filtering and responding to e-mails 2 hours every morning? Those 2 hours are best spent on activities that will help you add dollars and cents to your coffers.

If you are uncertain of what a VA can do for you, delegate administrative tasks first. These are supportive, non- essential tasks that nonetheless keep your business moving smoothly. Among the key administrative tasks are as follows:

  • Calendar Management
  • Appointment Setting
  • Phone Handling
  • Preparation of Presentation Materials
  • Social Media Management
  • Update of Data Bases
  • Personal Assistance Services

Once you’ve gotten more comfortable and have gained more confidence in your Virtual Assistant, you can slowly add more tasks that are specific to the business.

3. Improve Quality of Work

Most candidates for virtual assistance work are highly experienced and have amassed a high level of expertise. Before they became virtual assistants, many started their professional career in the traditional office.

They know what it’s like to meet deadlines, work with people and follow instructions. They have also received additional training in certain work skills that may be of value to your business.

Most of all they have something you don’t; a very valuable commodity needed to ensure better focus: time. It’s never a good idea to rush through a task just to cross it off your to- do list.

Virtual assistants are known for their attention to detail. They are very meticulous to the work they do before marking it as “done”.

4. Build a Strategic Partnership

You can maximize on the value of the Virtual Assistant by viewing the arrangement from the position of a strategic partnership.

All arrangements start out as Client – Service Provider. But in time, as you build trust and confidence in your VA you will slowly see that there is more to her than just a contracted professional.

Remember that the VA is also a business- owner as yourself. She has her own interests to protect and goals to achieve. If she does not deliver results consistently, she might risk losing clients. Thus, it will be to her benefit that quality of service is constantly maintained.

The goal of the VA is to have long- term engagement of her services. In the same manner, you would not want to let go of someone who has significantly contributed to the success of your business. It will be to your best interest that you maintain a long- term relationship with your VA.

Building a strategic partnership is a win- win situation. You can harness her experience and expertise to grow your business. She can have more tenure in her portfolio. Regardless of how long the engagement lasts, you don’t pay her separation and other cumulative benefits at the end of the contract.

5. Reduce Risk of Business Expansion

If your business is growing and you need additional personnel to manage new areas of responsibility and volume of work, the answer is to hire more virtual assistants.

Virtual assistants are not just limited to administrative work. You can find a VA that meets any skill requirement your business needs. The list of specialized tasks are as follows:

  • Accounting
  • IT Management
  • Human Resources
  • Web Design and Development
  • Transcription Services
  • Medical Billing/ Coding
  • Graphic Design
  • AutoCAD
  • Market Research
  • Legal Research
  • Content Writing

These are highly specialized skills that would cost you significantly more if you hire a full- time employee.

For example, you can hire a Content Writer who can write 15 blogs per month for $800. But if hire a full- time Content Writer who gets paid $20 per hour, your monthly expense for salary alone would be $3,300.

Once you factor in the benefits, you are looking at a total compensation package of $4,620 to $6,600 every month.

Keep in mind that an outsourced Content Writer is more productive and may conceivably write better than someone who is full- time.

The first step toward hiring a Virtual Assistant is to let go of your biases, fears, and self- limiting beliefs. In business, you cannot move forward if you always stay within your comfort zone. You must explore more creative ways to grow your business.

Virtual assistance grew out of necessity and has evolved as a natural response mechanism to increasing global business turbulence. It is the only option you have for reducing costs without compromising business productivity.


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